What Processes Can You Automate With RPA?


In a survey conducted for IT and engineering leaders, it was found that nearly three-quarters, or 74% to be specific, of them, said that automation helps their workforce in saving 10-30% of their time spent doing manual tasks. Around 59% of them said that it reduced the cost of those teams by 10-30% as well.

From these statistics, the importance of robotic process automation (RPA) for businesses is fairly obvious. For small and midsize enterprises, an SAP B1 partner can help them integrate SAP intelligent RPA into their toolkit and help them automate repetitive manual tasks and improve business processes as well.

How to Decide Which Process to Automate

While implementing an RPA program, it is important to choose which processes you can automate. No matter which process you choose, your goal should be an organizational success. Here are some criteria that the business processes should meet:

  • Employee Involvement

Operational processes that are time-consuming and depend highly on employee attention are suitable candidates for automation. Through automation, errors in these processes can be reduced and valuable time can be saved for the employees as well.

  • Complexity

In the beginning, look for tasks that are not complex, don’t require a lot of human intervention, and have fewer applications and systems involved as well.

  • Volume

RPA can handle tasks and activities at odd times, holidays, weekends, and when employees are out of the office to keep the orders, requests, or complaints coming in for a high-volume business.

  • Standardization and Stability

Automating rule-based and repetitive tasks that happen the same way over and over is one of the best candidates for automation.

  • High ROI Potential

Choose processes that can provide a lot of savings due to automation and have a high ROI potential.

Common Business Processes Suitable for RPA:-

Invoice Processing

No matter the size or industry of a company, sending and receiving invoices happen in every one of them. The finance department is responsible for handling the invoices and keeping the overall functionality of the company intact.


Invoicing has its own set of challenges. Different vendors can submit invoices in different formats like a paper copy, MS Word Doc, email, fax, and more. Analysts have to read and transfer the data manually from these varied sources and compile a unified financial database for the company to use. Not only is this task time consuming but prone to errors as well.

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RPA Solution:

Companies can use Robotic Process Automation to make the invoicing process automated. The software can automate data input, reduce errors, and process invoices in different formats. It can reduce human intervention as well by processing certain tasks and decisions on their own. This reduces the overall time taken for the invoicing process.

Sales Orders

Your sales reps perform a lot of different tasks and are a key component of your business’s revenue.


Making sure that the data is consistent across the enterprise system is a tough task and sales reps need to spend a lot of time entering data manually into the ERP and CRM system. This data needs to be replicated and entered into another system or module by financial and accounting analysts. This hinders staff productivity and gives rise to errors and data duplication.

RPA Solution:

Robots can be of great help in improving the customer experience, maintaining a clean database, and increasing staff productivity. They can perform operational sales activities like invoicing and sales order entry efficiently and automate time-consuming manual processes to generate more business.


In any company, the HR department needs to perform a lot of redundant, repetitive and time-consuming tasks, employee payroll being one of them.


Payroll involves a large volume of data entry efforts which can give rise to several challenges in maintaining the integrity of the data and standardization of processes. They also have to deal with local statutory and compliance requirements for employee payment. All this can lead to data inaccuracy, employee dissatisfaction, and payment delays.

RPA Solution:

Automated solutions and robots can take care of a majority of payroll-related tasks to avoid data discrepancies and delays. It can verify the consistency of employee data across multiple systems, validate load earnings, time records, deductions and more. It can even administer benefits and reimbursements to employees and automate paycheck creation as well.

ERP Data Entry

Data entry can take up a significant amount of an employee’s time no matter which team they are in. Analysts, HR professionals, accountants and even leaders spend a good portion of their day entering data into ERP systems.


Entering data into ERP systems is a time-consuming and error-prone process. Employees need to gather data from multiple sources enter it in the ERP application and update its workflow. With incorrect data being entered, it can cause a ripple effect that causes problems in the future.

RPA Solution:

Your SAP B1 partner can provide an RPA solution that automates the workflow of data entry in ERP systems and helps organizations maximize their productivity and reduce transaction times significantly. It can free up the employees so that they can focus on their work a lot more. Software robots also help in maintaining a clean and organized database while minimizing errors, improving compliance results and providing business intelligence.

Employee Onboarding

Ask any HR and they’ll tell you how labour-intensive and time consuming it can be to onboard new hires in the company. Creating new user accounts, raising IT equipment requests, email addresses, profile creations, sending training and induction schedules, etc.


Employee onboarding is very important for an organization as new hires should be equipped to work as quickly as they can to improve the ROI and productivity of the organization. With a plethora of activities involved in the process, it can become too time-consuming and can delay the time it takes for an employee to be in sync with their team.

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RPA Solution:

Employee onboarding consists of a lot of repetitive and rule-based tasks making it a perfect candidate for an RPA solution. Automating manual processes like new user creation, sending out notifications, documentation, and more can speed up the onboarding workflow.

Robotic process automation is not limited to these five processes only. Your SAP B1 partner can help you in recognizing which business processes to automate and how to get the most out of your SAP implementation cost. Around 85% of business leaders agree with the benefits of business automation and it’s time your business starts saving precious time and money as well.

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